How Test Optional Colleges Evaluate Students for Admissions

test optional colleges
Without test scores, how do admissions officers evaluate a student’s readiness for college? How do colleges use other documents, such as teacher evaluations, counselor recommendations, and school report to find student qualities to evaluate?

How Test Optional Colleges Evaluate Students for Admissions

Published September 10, 2020 | Last Updated May 2nd, 2023 at 01:30 am

Without test scores, how do admissions officers evaluate a student’s readiness for college? How do colleges use other documents, such as teacher evaluations, counselor recommendations, and school report to find student qualities to evaluate?
test optional colleges

With so many schools going test-optional, how do test optional colleges evaluate a student’s readiness for college? What qualities does a school look for?

We did some research, and here’s what we learned about teacher and counselor recommendations and evaluations, and how the character of your student factors in.

Test Optional Colleges: What Does it Mean?

First Things First. What Is Test-Required vs. Test-Optional?

The term “test-required” means that a school requires that the student take a test and submit their scores. The term “test-optional” means that it’s the student who decides whether they can and/or want to take the test and send their results to a specific school—the school doesn’t require it.

Why Apply to a School That Is Test-Optional?

It might be a good choice for students who don’t test well, or are unable to prepare for standardized tests for any number of reasons—from financial to the inability to access the tests or testing sites.

What’s the Controversy About Test-Optional?

Supporters of test-required say that colleges need a reliable way to compare students across the country—that the test is a screening device, a leveler of sorts to help schools make a first cut.

Those who would prefer to see the tests go away say that they are not a fair tool because they offer advantages to more privileged students.

What Do Test Optional Colleges Look for in the Absence of Standardized Tests?

Admissions officers determine a student’s readiness for college in a number of ways. In addition to those schools still requiring standardized tests, colleges look at GPA, letter grades, essays, recommendation letters, extracurricular activities, and evaluations that are filled out by teachers and counselors.

These vary by school and application type, including: The Common Application, The Coalition Application, and The Universal College Application.

It’s a Work in Progress

In the absence of standardized tests, independent college consultant Nancy Griesemer says that in terms of how to evaluate students, there are indeed “challenges to overcome.”

The process of finding new ways to assess a student’s readiness for college is a work in progress.

Some schools are asking experts such as psychologists to come in and coach admissions counselors on how to read an application for clues to a student’s character—considered key to knowing how they will fare in college. Griesemer notes that this review process is actually more complicated than it might seem.

After all, she says, “How do you evaluate non-quantifiable character traits?”

Searching for More Clues

The Common Application asks teachers and counselors to provide specific information that involves rating students on traits such as:

  • Intellectual promise
  • Disciplined work habits
  • Maturity
  • Motivation
  • Integrity
  • Concern for others

Most students are unaware that these kinds of questions are asked about them, because the forms are sent electronically to the teacher and counselor, then returned directly to the school.

The biggest challenge, though, may be that students don’t often know their teachers or counselors well—or, more precisely, their teachers and counselors don’t know them well . . . in large schools, or now, during the pandemic, when school is held remotely.

Griesemer says that trying to evaluate or attach some kind of grade or rank is very subjective.

Some teachers may even have a policy of never ranking a student higher than another, or they may interpret the boxes they need to check, as they relate to ranking, differently than the school the student is applying to.

And not all school counselors and teachers will complete the grids, since they are not required to do so. But these ratings can, she says, be a “useful shorthand for providing a rank order of sorts for students within a caseload.”

And colleges do take note of these rankings.

What Your Student Should Do

Griesemer is a member of the Character Collaborative, a volunteer organization of colleges, secondary schools, professional associations, research organizations, and individual counselors.

The goal of the group is to support the elevation of character attributes in admission. Griesemer regularly encourages students to become involved in activities that not only build character, but also show character. “I think character grows and evolves over time,” she says.

The Importance of Character

From the Character Collaborative website: “Character, as we use the term, refers to personal qualities such as resilience, perseverance, gratitude, ethical orientation, self-control, etc.

Research indicates that these ‘character strengths’ predict success in school, work and life. In a larger view, these qualities support a humane and civilized society.”

This “character movement”—the push to make a student’s personal qualities a more important part of the admissions process—is gaining adherents at schools across the country.

Angela Duckworth, the University of Pennsylvania professor known for her work on character or non-cognitive skills, is one of the movement’s leaders.

NPR reports that at a recent conference on the subject, she advised schools to determine what character skills they place the most value on and then judge students’ applications accordingly.

“Whatever you call them,” she said, “the take-home message is these things matter, and in some cases, matter as much as IQ.”

In the same story, NPR said that schools such as Swarthmore College, have already begun to look for students with “intellectual curiosity, for example, and creativity, generosity and problem-solving skills.”

But Jim Bock, the school’s vice president and dean of admissions, points out that so far their evaluations are based on more of a “feel” than anything else.“But how do you grade it?” he asks. “We struggle with that.”

For the time being, not all schools place as much emphasis on these hard-to-judge qualities in their evaluations.

Examples of Teacher and Counselor Recommendation/ Evaluation Forms

To help provide a fuller picture of what some of the forms ask, we’ve included links here, along with screen shots of some of the highlights.

Keep in mind that individual colleges often have their own forms.

The Common App/Teachers:


Common App Teacher's Evaluation

Common App teacher's Evaluation #2The Common App/Counselors:


Common App Counselors Eval #2The Coalition App/Teachers and Counselors Highlights:

The Universal College App/Teachers Highlights:

universal college app evaluation form #1

The Universal College App/Counselors


In the final analysis, Griesemer says that by becoming aware of the kinds of questions that counselors and teachers are asked to answer, your student can “be more aware of how factors other than tests and grades may influence decisions made by colleges.”

The sooner your student sees how they are evaluated, the sooner they can begin to shape their future—not only in their own eyes, but in the eyes of those who may be able to help them achieve their goals.

To research test optional colleges, their admission rates, early admission plans, generosity with merit scholarships and more, check out College Insights. You can get a free trial to view data a sample of list colleges of your choosing.






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